Reuse Initiative Coordinator – University of British Columbia

Job Title: Reuse Initiative Coordinator

Location: Canada

Job Description: Staff – Non UnionJob Category M&P – AAPSJob Profile AAPS Salaried – Administration, Level AJob Title Reuse Initiative CoordinatorDepartment Reuse Initiative | Planning 1 | Facilities PlanningCompensation Range $5,791.00 – $8,323.42 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Posting End Date December 17, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DateThis is a temporary position with a duration of up to one (1) year.At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryEvery year, the campus carries out millions of dollars in renovations. As part of these renovations, a considerable amount of furniture makes its way to the landfills – estimated at 100 tonnes costing $43,000 in disposal fees. Other surplus goods and equipment such as scientific equipment are regularly generated on campus, and there is currently very limited reuse of these assets. The Furniture Reuse Initiative, Reuse-it UBC, and Green Labs Program are interdepartmental initiatives between Infrastructure Development, Financial Services, and Sustainability and Engineering (Campus + Community Planning) respectively. These initiatives are to be advanced and interconnected to increase and optimize the reuse of University furniture and equipment, resulting in cost savings to UBC departments, reduced waste disposal, and reduced GHG emissions – advancing the circular economy. As of the end of 2021, the Furniture Reuse Initiative has already rehomed approx. 1000 used items, for a ‘money not spent’ value of approx. $500,000.The Reuse Initiative Coordinator (“Coordinator”) will be responsible for the management of the online reuse platform, day to day reuse operations and supporting further development and expansion of the Reuse Initiative. The platform will be split into two main areas:1. Furniture reuse: under the supervision of Facilities Planning, this work will focus on leading and managing the reuse of office furniture across the campus.2. Scientific and other equipment reuse: with guidance from the Planning & Sustainability Engineer in Campus & Community Planning and in conjunction with the Green Labs program, this work will focus on reuse of scientific and other equipment.Organizational StatusThe Coordinator will report to and take direction from the Facilities Planner assigned to the Furniture Reuse Initiative. For the scientific and other goods portion of work, there will be “dotted line” reporting to the Planning and Sustainability Engineer who will provide guidance; the Coordinator will also liaise and obtain guidance as needed from the Green Labs Program Lead both in in Campus and Community Planning, Sustainability + Engineering. The Coordinator will also liaise and engage with Communications staff, the various administration groups and faculties on campus, as well as various external organizations focused on the reuse of furniture and scientific equipment. Position is 0.8 of full time, two year term, with potential for future expansion of hours and/or extension.Work Performed1. Provides management, implementation and project coordination of the Reuse Initiative.

• Develops, implements and coordinates polices, processes and systems to support UBC’s online Reuse platform.
• Assessing current program practices and recommending and implementing improvements.
• Monitors program scope, schedule, budget and other key aspects to ensure successful program delivery. Ensures timely execution of tasks, current, planned, and/or adjusted execution of project plans.
• Works collaboratively with UBC Communications to develop and deliver communications and engagement strategies to promote and enhance the reuse of furniture and scientific or other types of equipment in the campus community, to increase impact of the Reuse Initiative.
• Develops criteria used to assess furniture and equipment for reuse by engaging with key stakeholders and researchers on campus.
• Develops and coordinates necessary background information and documentation for projects or committees.
• Develops project documentation, plans and timelines.
• Follows up on project action items and deliverables to ensure completion and keep activities on track and focused on achieving the intended outcome.
• Facilitates a partnership between the Facilities Planning team, the Green Labs Program Lead and other stakeholders across UBC through seamless coordination and communication.

2. Provides organizational support to manage the day-to-day operations of the Reuse Initiative.

• Serves as the primary office contact on the program.
• Develops and implements a training program for faculties and departments on how to use the Reuse platform. Conducts reviews and improves efficiencies as necessary.
• Identifies, develops, implements and manages the Reuse platform policies and procedures, including user guidelines, troubleshooting, furniture (or other item) requirements, etc.
• Develops, executes and manages procedures for acquiring and maintaining physical equipment and supplies on the Reuse platform.
• Assists the Facilities Planner in managing the operational budget or project budgets.

3. Leads key stakeholders in determining KPIs to evaluate program performance.4. Develops and implements recommendations and strategies for program enhancements.5. Performs other related duties as required.Consequence of Error/JudgementWork is expected to be at a high level of accuracy and is critical to the success of the initiatives. Failure to coordinate pick-up of inventory furniture in a timely manner may result in furniture in good condition being sent to the landfill. Poor management of the initiatives may result in lost opportunities for the University to reduce waste by reusing furniture and equipment, resulting in unnecessary costs for the purchase of new items.Supervision ReceivedWorks independently on projects under the direct supervision of the Facilities Planner; receives supervision and guidance from the Planning & Sustainability Engineer (Campus & Community Planning) for a portion of the work.Supervision GivenMay supervise Work/Learn students.Minimum QualificationsUndergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.Preferred Qualifications– Experience coordinating or managing programs or projects in waste or equipment recycling, reuse and furniture planning.– Education or experience involving laboratories, research, or research equipment is an asset.– Other assets include background in business administration, accounting or entrepreneurship; experience with online inventorying systems or software; and knowledge/experience of university facilities, systems, policies and procedures.– Ability to communicate effectively verbally and in writing.– Ability to effectively use Microsoft Word, Excel, and PowerPoint.– Ability to maintain accuracy and attention to detail.– Ability to effectively manage multiple tasks and priorities.– Ability to prioritize and work effectively under pressure to meet deadlines.– Ability to analyze problems, identify key information and issues, and effectively resolve.– Ability to collaborate with a wide range of stakeholders and provide quality service to customers in a courteous, patient manner.– Ability to work effectively independently and in a team environment.– Self-driven with strong initiative.

Company Name: University of British Columbia

Salary: $5791 – 8323.42 per month

Apply for this job!