Project Officer, Funding – Federation of Canadian Municipalities

Job Title: Project Officer, Funding

Location: Ottawa, ON

Job Description: The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government. Position Project Officer, Funding
Department Growth & Development – Green Municipal Fund (GMF)- Client and Funding Services
Classification Level 5
SalaryOur salaries generally range from $73,000 – $82,500, and are based on qualifications and experience
Languages Bilingual English and French is required
Term Permanent Full-Time
Location Hybrid (Ottawa)Why GMF is the place for youAt GMF, we empower our people to create change where it has the most impact – municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm’s length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.You in this roleThe Project Officer provides assistance and guidance to applicants to the GMF funding process, while providing superior client service in all phases of the funding life cycle. The Project Officer is responsible for reviewing applications for quality, completeness, and adherence to application criteria, summarizing peer review assessments and recommending files for approval. The Project Officer is also responsible for guiding grant and loan recipients through the contract negotiation, execution, and fund disbursement processes.The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the officer works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.What you’ll be doing

• Acts as primary client contact on a portfolio of applications and funding agreements through the project cycle, responsible for internal and external communications, document review, keeping accurate and up to date records, and ensuring timely processing
• Conducts a review of applications for plans, studies, pilot projects and capital projects for adherence to eligibility criteria and mandatory requirements
• Provides assistance and guidance to applicants to improve technical, economic and social viability of proposals.
• Increasing the possibility of funding by sharing relevant knowledge products and capacity building resources, and providing information of importance to finalizing funding agreements.
• Facilitates and supports the Peer Review process, including reviewing scores and comments, conducting additional research or consulting with applicants to clarify and/or elaborate content information.
• Writes and reviews application summaries and prepares recommendations for funding and is prepared to answer questions. This may involve reviewing translated presentation documents, as required.
• Responsible for the administration of funding agreements and contracts within the assigned portfolio, which includes consulting with clients on contract terms, negotiating where required, reviewing and finalizing agreements and obtaining applicable signatures
• Reviews contracts for adherence against mandatory requirements and applicable provincial legislation, ensuring the project reflects the pre-approved terms and conditions
• Reviews and recommends disbursement requests and content of progress and final reports based on contract requirements
• Prepares and defends post-approval recommendations, which may include contract amendments, scope changes and closure memos
• Reviews projects results, including triple bottom line reports to identify significant results or lessons learned which may be used as case studies or to support the development of knowledge/communication products. Relevant information shared with cross-sectoral teams (Communications and Marketing, Capacity and Sector Development, Impact Research and Performance).
• Participates as required in cross-functional team project work for GMF, FCM Programs department or in FCM-wide initiatives
• Contributes to ongoing process improvements in application and contracting process with a focus on improving client service. This may include reviewing new application forms and developing/updating tools and templates for applicants

Your skills make us betterYou bring:

• University degree in an environmental science, engineering, planning, finance or related discipline.
• Minimum of 3 – 5 years of professional experience in project management/evaluation, ideally related to one or more technical sustainable community development area, and in a client focused role.
• Strong knowledge and experience in one or more technical areas of sustainable community development (energy, water, municipal solid waste, transportation, land use, and planning) is ideal.
• Excellent written and oral communication skills.
• Excellent client service skills.
• Strong organizational skills, priority management skills, and ability to manage multiple files.
• Detail oriented and strong analytical skills.
• Sound judgment.
• Demonstrated ability to work effectively both independently and as part of a team.
• The ability to work in both official languages is essential.

Why working here rocksWe prioritize work-life balance with our flexible model:

• When we say flexible work model, we mean that in collaboration with your manager and based on what your team needs, you have the flexibility to determine when you work so that you can enjoy a healthy balance between work and personal demands.
• While you do need to live in Canada for this role, you can primarily work from home. Travel may be required to Head Office in Ottawa periodically. The majority of the GMF team operates from the National Capital Region.
• We do like to visit the areas we are impacting and it allows us to see unique and wonderful parts of our country. You may find yourself traveling nationally 10-15% of the time.

We don’t just talk about employee wellness, we live it:

• Summer hours between July 1 and Labour Day:

• 7-hour workdays rather than 7.5
• Every Friday off in the summer
• Flexible work arrangements to support productivity and well-being
• Commitment to employee development
• Competitive range of employee benefits and services
• Office facilities located in the Byward Market and Ottawa’s downtown core

We’re committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.How to applyIf this role speaks to you and the impact you want to make, we’d love to hear from you! Apply today.The deadline to apply is January 20th, 2025.The future of work here includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work.The successful candidate is required to live in and be authorized to work in Canada. They are also required to be able to work from home/remotely, from within Canada. All in-office work and in-person meetings for work that take place inside and/or outside of the offices located in Ottawa will be subject to FCM’s Safe Workplace Vaccination Policy, as well as its health and safety procedures.For additional information on this posting, or for further information on FCM, access our website at . Learn more about the Green Municipal Fund at

Company Name: Federation of Canadian Municipalities

Salary: $73000 – 82500 per year

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