Legal Assistant – FOIPP Legal Secretary II – City of Edmonton

Job Title: Legal Assistant – FOIPP Legal Secretary II

Location: Saskatchewan – Edmonton, AB

Job Description: **This posting is for one (1) full-time temporary position ending on or before June 30, 2025**The Edmonton Police Service is seeking a self-motivated individual to perform complex and diverse administrative and legal secretarial duties for the Freedom of Information and Protection of Privacy (FOIPP) & Correspondence Unit. The responsibilities of this position include:

• Providing general office and reception services, including responding to public inquiries regarding access to information, scheduling appointments and meetings, ordering office supplies, maintaining a diary date system, answering telephones and greeting visitors.
• Developing and maintaining various FOIPP Unit records, schedules, charts, and databases.
• Composing, preparing, typing and collating a variety of correspondence, agreements, documents and materials.
• Performing a preliminary review of documents to provide background and support information.
• Assisting with the monitoring of formal FOIPP requests.
• Maintaining the library including all subscriptions, books, CD ROMs, publications, and legal amendments.
• Determining the need and ensuring the retention of various police files, tapes and audio or video recordings involving high profile incidents.
• Assisting FOIPP disclosure analysts as required to relieve them of routine tasks.
• Handling FOIPP Unit finances and associated paperwork.
• Performing other duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects and successful completion of the Legal Secretarial program from an approved business school/college.
• Three (3) years’ experience in legal secretarial/FOIPP work. An additional two (2) years of legal secretary/FOIPP experience are required in lieu of completion of the Legal Secretarial program.
• Proficiency in Microsoft Word and Excel. Experience with PowerPoint would be an asset.
• Excellent verbal and written communication skills.
• Ability to maintain effective working relationships.
• Ability to function effectively under the pressure of a fast-paced work environment with changing priorities.
• Ability to work with a high degree of independence, accuracy, confidentiality, and professionalism.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
40 hours per week, Monday – Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.Salary Range:
21B, Salary Grade: 013, $27.069 – $33.943 (Hourly), $2,165.50 – $2,715.40 (Bi-Weekly), $56,520.07 – $70,872.98 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and covering letter with your online application.
• Please note that option to work remotely is not available at this time.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.HR Technician: VH

Company Name: City of Edmonton

Salary: $27069 – 33943 per year

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