Financial Operations Administrator – Wilfrid Laurier University

Job Title: Financial Operations Administrator

Location: Brantford, ON

Job Description: Department: FinanceJob Type: ContinuingFull-time/Part-time: Full Time (
=1249 hrs/year)Campus: BrantfordReports to: Manager, Financial Operations BrantfordEmployee Group: PAGApplication Deadline: 12/10/2024Requisition ID: 8825Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a and , Laurier’s thriving community has a place for everyone.Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a and employing a workforce that is reflective of local and national demographics. Laurier’s Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier’s Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.Please note: To be eligible for employment, you must reside in the province/territory that the position is located, and must be able to attend campus as part of your regular work schedule.Position SummaryThe Financial Operations Administrator is responsible for supporting strong cash management practices at the Brantford campus. This includes reviewing departmental deposits, preparing the central campus deposits, and scheduling the campus pick-ups with our external provider (Brinks). Other cash management activities include maintaining the Brantford Campus Central Petty Cash, assisting with the administration of the campus point of sale systems, and providing invoicing services to all campus departments.The Financial Operations Administrator also prepares and/or maintains various tracking documents and reports for our client base. These include (but are not limited to) monthly activity reconciliations for various departments, annual PER and Contractual travel reconciliations by Faculty, and the Brantford Grants program activities.The Financial Operations Administrator prepares, reviews, and posts journal entries including banking fees, EFT’s, department transfers, and Brantford Utilities. This position is the initial point of contact for Brantford staff and faculty members for inquiring about Financial policies and procedures.Additionally, the Financial Operations Administrator supports the Manager of Finance and is responsible for providing admin support as required.Given the workload, the Finance Operations Administrator must be organized, able to multi-task, capable of prioritizing tasks, able to problem solve, and must have a high attention to detail.AccountabilitiesFinancial ReportingPerform ad-hoc analysis of various accounts and reports throughout the year.Perform monthly account reconciliations and ensure transactions are properly posted. Investigate and resolve discrepancies.Operational DutiesAssist with processing journal entries into the financial system in a timely and accurate manner, as needed, reviewing submissions for accuracy, investigating critical issues that may arise and respond to inquiries.Support Financial Resources staff as required (eg. Process documentation, report preparation and analysis, create new processes/forms).Monitor RBC account for accuracy and submit JVs for EFT’s; banking fees; utility payments.Review monthly utility bills for accuracy contacting the utility company when necessary. Post, manage, and reconcile the monthly bills. Add any new bills for new properties or units to the online access for each utility and also set up pre-authorized payments.Responsible for Brantford Campus Central Petty Cash. Issuing Petty Cash floats to departments as requested and reconciling the floats as funds are diminishing from the department float. Also issue a temporary float to a department if requested for a special event. Reconcile all Petty Cash floats including the Central Petty Cash float quarterly, or more frequently as required.Provide Millennium training as requested.Accounts ReceivableMaintain an account receivable sub-ledger (sub-ledger will contain invoice number, customer ID number and contact information, PO#, invoice amount, department contact information and account codes).Coordinate with various departments to gather applicable information for invoice preparation.Prepare invoices for various departments ensuring control (consistent format, pre-defined sequential numbering, content completeness and appropriate HST).Coordinate with departments to follow-up with customers for non-payment.Work with internal treasury staff to identify funds received from customer to ensure proper coding to the general ledger.f. Responsible for recommending and implementing process improvements.Cash and Cheque Depositsa. Administer the receipting and depositing for the Brantford Campus, allocating revenues to various departments.b. Ensure cash and cheques are receipted to the correct fiscal year, deferring revenues as appropriate.Work with departments to ensure proper cash handling and secure cash storage.d. Coordinate the weekly deposit schedule with Brinks.Qualifications

• 1-year post-secondary diploma/certificate
• 3-years work-related experience.
• Minimum of 2-years of cash handling/management related work experience
• Knowledge of administrative office practices including general business/accounting
• Excellent written and verbal communication skills including telephone and reception manner;
• Proven ability to handle frequent interruptions in a rapidly changing fast-paced environment;
• Excellent attention to detail and accuracy in all tasks;
• Strong organizational skills, including ability to multi-task, prioritize workflow and work under pressure to meet deadlines;
• Excellent problem solving and decision making skills required to assess situations, and work independently in a fast paced environment;
• Proven ability to work in a confidential service environment, requiring integrity, tact and diplomacy
• Excellent computer skills including working knowledge of software packages, MS Office. Specific skills in the use of MS Word, Excel, and knowledge of database data entry; knowledge of Banner/LORIS would be an asset
• Proven experience as a team player.
• Standard keyboarding skills

Hours of workThe normal hours of work are 8:30 am to 4:30 pm, Monday to Friday. Flexibility in hours will be required, including evening and/or weekend work due to high volume. When possible, the manager will adjust the work schedule so that no more than 35 hours are worked in a week.This position is eligible for a hybrid work arrangement, as per In-person attendance for events, as required to meet operational needs, is expected. On occasion, this schedule may need to be adjusted to meet operational requirements.CompensationLevel: DRate of Pay: $37.22 – $39.35 per hour with an annual step progression on anniversary date to Step 6 per hour. Considerations for new hire step placements include, qualifications and length/depth of required experience, relevant market rates for similar jobs, internal equity, and estimated learning curve in starting the job.Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found atShould you be interested in learning more about this opportunity, please visit for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.

Company Name: Wilfrid Laurier University

Salary: $37.22 – 39.35 per hour

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