Executive Assistant – AppleOne

Job Title: Executive Assistant

Location: Vancouver, BC

Job Description: DescriptionOur client, a public sector organization in North Vancouver is looking to hire an Executive Assistant to support the Executive Director of the department on a variety of tasks
This EA will be:

• Responsible for managing the efficient administration, as well as running reports, coordinate regular meeting for branch administration team
• Calendar management and scheduling.
• Coordination of approvals and confidential documentation
• Report preparation, research and writing to compile and synthesize subject matter expertise content, proofread and format documentation
• Liaise with other business areas, other EAs and stakeholders as needed to ensure coordination of information, approvals and projects
• Manages and invoicing and expense management for Executive Director and financial reporting, tracking and coordination of branch-level financial reports
• Coordinates branch events, meetings, conferences and travel for VP
• Interacts with various software and systems for tasks such as research, reporting, data entry, content management and sharing communications on staff information hubs
• Provide project management support

Skills, Knowledge and Abilities Required:

• 2-3 year’s office administration experience
• Previous experience with high level EA duties
• Professional with great attention to detail in work
• Excellent communication skills – both verbal and written
• Diploma in commerce or business administration or other relevant fields
• Considerable experience in managing administration activities within a fast-paced, complex environment
• Sound knowledge of the practices of managing an office for a senior executive
• • Effective organizational and time management skills with the ability to multitask in a fast-paced environment
• Ability to work with confidential information
• Experience with scheduling & calendar management and admin support
• Ability to work independently and in a team environment
• Good understanding of IT systems and excellent computer skills, including a high level of technical proficiency with Microsoft Office products including Word, Excel, Teams and PowerPoint
• Experience in the public sector/gov’t

Company Name: AppleOne

Salary:

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