DDA 1, Centre for International Experience – Capilano University

Job Title: DDA 1, Centre for International Experience

Location: North Vancouver, BC

Job Description: Capilano University is named after Chief Joe Capilano, an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant poolAll qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to [email protected] (faculty), or [email protected] (Ad/Ex and Staff)|Posting DetailsPosting SummaryCompetition Number S181279P
Position Title DDA 1, Centre for International Experience
Position Number S99788
Employee Group Staff
Position Status Temporary Full-Time
Start Date 12/09/2024
End Date (if applicable) 04/07/2025
Department Centre for International Experience
Additional Notes
Location North Vancouver
Working with usAt Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.Do you share our purpose and passion?
What you’ll do– Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment and retention of international students and the promotion of activities. This includes answering enquiries on programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page or social media; and coordinating mailings.– Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing forms; communicating with Enrolment Services to investigate and resolve problems; and using the student registration system to track admissions.– Evaluates, scans, and barcodes documents as received. Processes medical insurance forms and follows up with students who have outstanding documents, payments, etc.– Assists with admission and registration by creating, maintaining and tracking student files– Arranges and attends department and committee meetings, including preparing agendas and taking minutes.– Participates in the planning and implementation of special events and information sessions.– Organizes updates and maintains computerized departmental records including database systems, spreadsheets and the website. Some of the key databases include the prospective student database, agent, counsellor & government contacts databases.– Provides administrative financial support by coding and submitting approved invoices, and requesting invoices upon request on behalf of the department.– Tracks student visa information and notifies them of their visa expiry dates. Provides information for students to complete forms relating to study and work permits, temporary resident visas, and US visas.– Supports the reporting requirements of the CIE internally and externally by retrieving, compiling and completing forms and reports as required.– Undertakes updates of the department’s website and social media. Creates and updates fillable PDF forms and supports the department using basic software systems used by the university.– Maintains a database of agents that have agreements with the University. Responds to enquiries from agents and submits payment for them to Financial Services.– Maintains organized filing system for departmental records; maintains equipment and supplies, contacting service vendors when necessary.– Word processes a variety of material including letters, reports, manuals, policies, outlines, agendas and minutes.– Maintains a schedule and follow up system of matters outstanding, commitments, meetings and appointments, and ensures that deadlines are met.– Provides guidance and support to staff and students in the use of computers and software applications, phones, faxes and other office equipment.– Performs support duties including ordering supplies; copying and compiling packages; equipment and duplicating; maintaining departmental files, lists and other records; and opening and distributing mail.– May be required to take training and act in the capacity of a floor warden as part of the University’s Emergency Preparedness Plan (Fire, W.H.M.I.S., Earthquake preparedness).– Performs duties related to the qualifications and requirements of this position.
– Supports strategic initiatives of the Centre for International Experience as assigned by management including Manager, CIE and Director, International.
What you’ll bring

• Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.

• Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.

• Fluency in speaking, listening and writing in one of the following languages; Russian, Portuguese, Arabic or another language consistent with current international student recruitment, admission and registration trends.

For more informationFor more information, please see the complete .
BenefitsAt Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a to see what it is like to work at Capilano University.Posting Detail InformationDays and Hours of WorkOur standard work week is Monday to Friday, 8:30am – 4:00pm. Schedule will be based on departmental schedule. This position may include working evenings and weekends based on departmental needs.
Bridge Period (if applicable)
Pay Group 14
Salary$4,268 per month, based on 35 hours a week (with yearly increments to a max of $4,796 per month).
Union MoveUP
Job Open Date 12/02/2024
Job Close Date 12/06/2024
Open Until Filled No
Quick Link for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Have you completed one year of post-secondary education in applied business technology or business administration?

• Yes
• No
• * Do you have two years of directly related administrative support experience, including experience in an educational setting with significant student contact?

• Yes
• No
• * Do you have fluency in speaking, listening, and writing in one of the following languages; Hindu, Punjabi, Vietnamese, Portuguese, Arabic, or another language consistent with current international student recruitment, admission and registration trends?

• Yes – one of the languages listed
• Yes – other language that is not listed
• No

Applicant DocumentsRequired Documents * Resume

• Cover Letter

Optional Documents * TranscriptsCapilano University locationsTo ensure the security of your data, you will be logged out due to inactivity in 3 minutes at

Company Name: Capilano University

Salary: $4268 per month

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