Data Support/Administrative Assistant, Medical Administration South Island or Central Island – Island Health

Job Title: Data Support/Administrative Assistant, Medical Administration South Island or Central Island

Location: Victoria, BC

Job Description: Close DateJan. 7 2025LocationRoyal Jubilee Hospital – Victoria, BC V8R 1J8 CA
To Be Determined – To Be Determined, BC V8R 1J8 CA (Primary)Work Area (FBA Only)Multi-SiteYesTravel RequirementTravel between multiple sites may be requiredShift Start Time/End Time8:00 – 14:36Days OffWeekend/StatsVacancy TypeTemp PTSalary Range (Hourly Rate)$24.86 – $32.63Paid FTE0.84Worked BI-WEEKLY HOURS60Planned Start DateJan. 27 2025Approximate End Date (For Temporary Assignments ONLY)Nov. 16 2025Pending Return of IncumbentYesCRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)NoJob DescriptionIn accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, (Island Health) patient safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Reporting to the Manager Medical Staff Administration and Relations, the Data Support/Administrative Assistant provides confidential data entry and administrative services to support the regional medical staff structure of the health service delivery area to meet the goals and objectives of Island Health.Travel may be a requirement of this position. Transportation arrangements must meet the operational requirements of Island Health in accordance with the service assignment and may require the use of a personal vehicle.QUALIFICATIONS:Education, Training And ExperienceA level of education, training and experience equivalent to high school graduation, successful completion of post-secondary business courses and three to five (3 – 5) of progressively responsible administrative experience in a health care environment.Skills And Abilities

• Working knowledge of medical terminology is required.
• Demonstrated ability to establish and maintain effective working relationships and a customer service focus with medical and health authority staff, professional affiliates and the public.
• Ability to work effectively independently and collaboratively as a member of a team.
• Ability to act with tact and diplomacy under the work pressures of change, time and pace.
• Ability to communicate effectively both verbally and in writing.
• Demonstrated ability to perform confidential administrative support in a professional manner.
• Demonstrated ability to provide detailed, accurate and timely data entry.
• Demonstrated organizational skills and ability to work independently.
• Demonstrated proficiency using Microsoft Word, Excel, Outlook as well as Sharepoint and database software.
• Ability to gather background material and data for development of special projects and reports.
• Demonstrated ability to record and transcribe meeting minutes precisely.
• Understanding of the inter-relationship among administration, medical staff and the assigned area’s programs and services.
• Physical ability to perform the duties of the position.

Link to Full Job DescriptionAdditional information for applicantsThe salary range for this position is $48,476 (minimum) to $54,535 (midpoint) to $63,624 (maximum) per annum (based on 1 FTE). Salary placement will normally be made between the minimum and midpoint of the range and are determined by experience, qualifications, and internal equity.

Company Name: Island Health

Salary:

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