Coordinator, People & Culture (1 Year Contract) – Picton Mahoney Asset Management

Job Title: Coordinator, People & Culture (1 Year Contract)

Location: Toronto, ON

Job Description: Great Place to Work™ 2020, 2021, 2022, 2023, 2024 | Best Workplaces™ with Most Trusted Executive Teams 2024 | Best Workplaces™ in Financial Services & Insurance 2020, 2021, 2022, 2023, 2024 | Best Workplaces™ for Mental Wellness 2023, 2024 | Best Workplaces™ for Giving Back 2022, 2024 | Best Workplaces™ for Women 2021 | Best Workplaces for Inclusion 2021, 2024 | Best Workplaces™ in Ontario 2020 and 2021Our CompanyPicton Mahoney Asset Management (“PMAM”) was founded in 2004 to provide unique investment solutions to institutional, retail and high net worth investors in Canada and around the world. We are proud to say that we are 100% employee-owned and manage approximately $11.04 billion in sub-advisory, pension plan and hedge fund assets on behalf of our clients. The core values at Picton Mahoney guide the employee experience and contribute to the culture which fosters strong, transparent relationships.Why Work at Picton Mahoney?Picton Mahoney Asset Management is a place where employees can be proud of building a rewarding career that offers growth and the opportunity to evolve within a supportive culture that focuses on professional development. Over the years, we have learned from feedback and have developed strategies and programs that enhance employee engagement and improve the employee experience. As our values state: We work together; fully engaged and aligned. We support each other, and our actions contribute to the strategic goals of our firm. We are highly focused on continuous improvement while driving positive change and stronger results across our team and the firm. We believe in integrity and always “doing the right thing” for our clients, colleagues and the firm. We are committed to performance, excellence and winning. At Picton Mahoney, “stepping up” is an action, not a thought, which results in the development and implementation of those ideas. We accept full responsibility for personal performance and results. We believe in being open when providing and receiving feedback, because it makes us better at what we do best.The OpportunityWe are seeking a motivated Coordinator, People & Culture for an initial one-year contract to join our People & Culture team! Reporting to the Manager, People & Culture, this role will involve supporting in all facets of HR across the team, with an emphasis on full cycle of recruitment, onboarding, employer branding and HR administration, while fostering a positive candidate experience and supporting our organizational culture.This role is highly dynamic and requires an entrepreneurial, energetic, creative, and intrinsically motivated individual. You must be adaptable and agile, understanding that sometimes quick pivots are necessary (think of turning a jet ski, rather than a cruise ship!). With a focus on processes and a commitment to quality, you’ll adeptly prioritize tasks, discerning what can be delayed and where excellence is paramount. Above all, you have strong values in building relationships across the business and a natural desire to immerse yourself in the PMAM culture!What You’ll Be Up To:Recruitment & Onboarding:

• Posting job openings on BambooHR and relevant career pages.
• Developing phone screening questionnaires and conducting intake calls with candidates.

• Reviewing and filtering candidate applications.
• Supporting hiring teams by verifying employment references and processing background checks.
• Assisting in drafting and preparing offer letters for new hires. F
• Facilitating a smooth onboarding experience for employees, including preparing welcome materials, scheduling orientations, assigning HR training modules, etc.
• Providing support with maintaining new hire documentation and ensuring seamless coordination with Payroll and other relevant teams for smooth employee onboarding.

People & Culture:

• Managing employee electronic files and the HRIS (BambooHR) as a system administrator.
• Acting as the go-to person for setting up signature templates and administering signature requests.
• Updating and maintaining organization charts to reflect accurate team structures and reporting relationships
• Producing employment confirmation letters upon request for employees.
• Coordinating with the team to manage and update the Human Resources SharePoint page.
• Providing support with driving strategic training and development initiatives.
• Administering employee benefits, including enrollment and changes, and collecting and processing documentation for employment-related changes, ensuring smooth communication with Finance team.
• Conducting research on HR trends and best practices and sharing findings with the team.
• Creating survey questions and administering employee surveys as needed.
• Supporting team with the preparation and analysis of Human Resources reporting.
• Engaging in committees focused on Diversity, Equity, and Inclusion, Health, Safety & Wellness, and Social initiatives.
• Supporting PMAM’s “Employer of Choice” programs and serving as the key point of contact for administration and employee inquiries.
• Planning and executing recruitment and culture events to boost engagement for both employees and candidates.

Employer Branding:

• Collaborating with HR and Marketing teams on the employer branding vision and programs.
• Drafting People & Culture-related communications that align with corporate culture and Employer Value Propositions.
• Participating in DE&I New Talent and Branding Committee to building campus relationships and partnerships.
• Organizing and attending campus job fairs, conferences, and events to promoting brand awareness.
• Exploring various recruitment methods and platforms to enhance hiring efforts.

What We’re Looking For:

• A post-secondary degree or diploma in Human Resources is required.
• At least 1-3 years of experience in a similar role within the Human Resources field.
• CHRP designation is an asset (or in progress).
• Ability to travel within Ontario to visit post-secondary institutions for career fairs.
• Strong written communication skills and the demonstrated ability to draft engaging content for internal communications and social media platforms.
• Recruitment experience and/or a strong desire to support strategic recruitment initiatives.
• Comfortable learning new technologies and staying abreast of Talent, People & Culture trends.
• Skilled at interpreting HR Analytics and drawing insights from data (must be adept using various functions in Excel)
• Dedicated to delivering exceptional client service with a growth mindset.
• Approachable, discreet, and service-oriented personality.
• Strong organizational skills, able to work independently and prioritize tasks.
• Excellent written and verbal communication skills tailored to diverse audiences.
• Creative, flexible, and adaptable in a fast-paced work environment.

Unlock Your Future:We believe in being open and honest and ensuring all employees are set up for success. Here’s a candid look at some opportunities this role may present:

• You prefer highly dynamic roles that require quick pivots.
• You thrive in a fast-paced environment with shifting priorities and new approaches to doing things.
• You prefer a multifaceted HR role versus a specific area of specialty.
• You feel comfortable and enjoy the process of navigating within a regulatory environment.
• You prefer to work as a team and enjoy spending time in the office with others.
• The thought of building and maintaining partnerships across the business feels exciting to you.
• You are entrepreneurial in your thinking and self-directed as needed.
• You are comfortable with feedback and enjoy the process of growing and evolving in your role.

Our Commitment to Employees:At Picton Mahoney Asset Management, we take pride in elevating our employees’ experiences through an array of exceptional perks and programs. Enjoy a suite of benefits including Corporate Wellness & Fitness Reimbursement, Women in Capital Markets partnership, Women Executive Membership, Volunteer Days, Charitable Matching, Maternity and Parental Leave Top-Up, Peer Performance Recognition Awards, Semi-Annual Performance Bonuses, a generous Annual Vacation Entitlement (minimum of 15 days/year), Tuition Reimbursement, Extensive Medical & Dental Benefits, Healthcare Spending Account, and more. These offerings are crafted to enhance your career journey and overall well-being. Join us in an environment that values your growth and success!Picton Mahoney Asset Management is proud to be recognized by Great Place to Work® as a 2021 “Best Workplaces for Inclusion” and 2021 “Best Workplaces for Women”. We are committed to providing an equitable and fair work environment for everyone and all hiring and other personnel actions will be taken without regard to race, colour, creed, religion, sex, disability, gender identity, gender expression, family status, age, language or national origin. If you require an accommodation at any point in time throughout the application and hiring process, please contact Human Resources at (416) 955-4108 or at .

Company Name: Picton Mahoney Asset Management

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