Assistant Library Supervisor – County of Lambton

Job Title: Assistant Library Supervisor

Location: Lambton, QC – Ontario

Job Description: Description :Division: Cultural ServicesJob Status: Temporary Full TimeNumber of Positions: 1Hours of Work: 35 hours per weekWages: $42.73 – $50.87Location: Region 5 Libraries (Clearwater, Brights Grove, Wyoming, Camlachie and Point Edward)Posting Date: Monday, November 4, 2024Closing Date: Sunday, November 17, 2024Company BiographyThe County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation’s seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.Position SummaryAs a member of the Lambton County Library system, the Assistant Library Supervisor is responsible for overseeing the work of employees delivering front-line customer service to visitors of Lambton County Library. The Assistant Library Supervisor is also responsible for ensuring that the physical environment and library programming meets the needs of the community. The Assistant Library Supervisor will hold responsibility for ensuring the successful operation of library branches located within geographic regions of Lambton County. The Assistant Library Supervisor is responsible for delivering a library service that meets the strategic direction set forth by senior management and Lambton County Council.Job Duties & ResponsibilitiesLibrary Operations:

• Provide direction, instruction and support to Branch Assistants, Library Technicians, Community Librarians and Student Pages ensuring that the County of Lambton’s policies and procedures are followed

• Ensure the library branches are appropriately staffed

• Conduct on-site training and orientation, and/or coordinate off-site training and orientation for new employees to the library

• Update training material for front-line staff as required and assist in evaluating the effectiveness of the training material

• Determine, in consultation with the Community Library Supervisor and the Facilities Supervisor, the needs of libraries for effective operation, such as furnishings and equipment

• Maintain working relationships with local municipal staff and work with the Facilities Supervisor to plan and complete renovation projects

• Maintain working relationships with local municipal staff to build an awareness of community projects, lower-tier municipal goals and community needs

• Recommend revisions to policies and procedures to improve workflow

• Create site-specific content for procedures or contribute content to operational procedures

• Approve program plans and review program descriptions for entry into the library’s calendar and placement in other communication tools

• Schedule library programming while ensuring the programs reflect the needs of the community, and are aligned with the Department’s strategic directions

• Analyze statistical data and feedback to make informed site-specific decisions or informed recommendations to management

• Evaluate programs, outreach and partnership opportunities with organizations, groups, agencies, businesses and other stakeholders

• Review and approve site-specific promotional materials for spelling, grammar and adherence to design guidelines

• Oversee the collaborative efforts between branch library staff and Public Services Coordinators, Technical Librarian and other staff to develop community initiatives in alignment with library goals and objectives and to achieve the Department’s strategic priorities

• Ensure the physical paces in libraries are welcoming, are furnished in a state of good repair and that its materials are displayed and services are promoted in a visually pleasing manner

• Identify community needs, trends and demographics

Human Resources:

• Participate in recruitment, selection, orientation and training of departmental staff.

• Ensure appropriate quality, accuracy and quantity of work for assigned staff and that policies and procedures are followed and that performance standards are met

• Conduct ongoing performance management of staff, including the delivery of performance appraisals and exit interviews

• Follow the County of Lambton’s Progressive Discipline procedures and conduct discipline when required.

• Monitor staff attendance and schedule workload

• Provide supervision to another region in a Supervisor’s absence

• Ensure adherence to legislation such as the Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, collective agreements and County of Lambton policies.

Financial Accountability:

• Assist in monitoring budget and tracking expenses

• Assist in developing the annual departmental budget

• Authorize program purchases, overtime, resource acquisition, mileage and other expenditures within the approved budgetary guidelines

• Assign purchases to appropriate accounts

Customer Service / Communication Responsibilities:

• Represent the library effectively in the community

• Interact pleasantly and courteously with the public, community partners and staff, promoting a harmonious workplace

• Respond to the public’s concerns and requests

Other Job Tasks / Responsibilities:

• Ensure the effective use of the Integrated Library System (ILS)

• Develop an understanding of electronic platforms and resources that can be used by patrons to enhance their library experience

• Maintain necessary corporate files in accordance with the County of Lambton’s Records Retention By-law

General:

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed

• Incumbents must keep up-to-date with all requirements and provisions contained in the County’s Health and Safety Policies, assist with and participate in employee health and safety training as required

• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position’s Physical Demands Analysis

• Incumbents must participate in professional development through memberships in professional organizations, attendance at events such as conferences and workshops

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.Supervision RequirementsDirect Supervision: Community Librarians, Library Technicians, Branch Assistants, Student Pages / Summer Students, and volunteersIndirect Supervision: NoneFunctional Authority: NoneCredentials RequiredMinimum Formal Education:

• University Degree, with preference given to studies in library science, or the equivalent in combination of education and experience.

Experience:

• Minimum 3 years’ experience working in a Library, or supervising work in a municipal or public-sector environment

• Computer experience including Microsoft Office products, Outlook, Internet, electronic database, digital platforms, etc.

• Interpersonal, communication, and customer service skills

• Experience using an Integrated Library System (ILS) an asset.

Company Name: County of Lambton

Salary:

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