Administrative Coordinator – Robert Half

Job Title: Administrative Coordinator

Location: Toronto, ON

Job Description: We are offering a short term contract employment opportunity for an Administrative Coordinator in the non-profit sector.This role is will be focusing on providing administrative support for educational programs, including scheduling, registration, data collection and entry, and communication with program facilitators and learners.Responsibilities:

• Coordinate and schedule course offerings in the Learning Management System (LMS)

• Process requests for information from organizations, facilitators, and participants

• Organize and manage the distribution of promotional materials for the program

• Handle workshop/course registrations effectively

• Communicate regularly with facilitators, hosts, and participants

• Collaborate with team members to meet all project deadlines

• Set up elearning courses and manage participant enrollment

• Offer technical support to learners as needed

• Prepare and send out material packages for the program

• Keep track of the program material inventory

• Organize financial data related to the program and prepare invoices

• Collect data from local societies and consolidate it into a provincial spreadsheet for reporting

• Download learner completion reports from the LMS and incorporate them into the reporting template

• Review and ensure the accuracy of communications, data sheets, and other documents

• Develop and maintain spreadsheets to track data/information

• Compile survey results and enter data into relevant documents/spreadsheets/databases

• Handle requests from the public for information and services, and process referrals to the appropriate local society

• Take initiative in sending reminders to team members to assist with workflow and communications as required

• Order program materials as needed and plan and manage shipments of materials as required

• Create invoices for billing and participate in regular project team meetings.

• Experience managing expenses and invoices.

• Experience in handling and prioritizing multiple inbound calls.

• Familiarity with budget processes, including planning, tracking, and reporting.

• Proven ability in managing calendars, coordinating meetings and appointments.

• Excellent communication skills, both verbal and written.

• Proficiency in Microsoft Outlook for email communication, scheduling tasks, and managing contacts.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half est la première et la plus grande firme de solutions de gestion des talents spécialisées au monde, qui met en relation des chercheurs d’emploi hautement qualifiés avec des opportunités au sein de grandes entreprises. Nous offrons…

Company Name: Robert Half

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