Administrative Coordinator (Part time – Mat leave coverage for 12 months) – Angus Consulting Management Limited

Job Title: Administrative Coordinator (Part time – Mat leave coverage for 12 months)

Location: Victoria, BC

Job Description: ACML is Canada’s leading provider of customized operations and maintenance solutions for critical, risk-sensitive facilities.Canadian owned and operated, our O&M expertise is fueled by over 50 years of experience managing hundreds of thousands of square feet of property across diverse sectors -healthcare, IT, finance, public institutions and other risk-sensitive environments.Commitment to Excellence
ACML is relentless in its commitment to:

• Continuously improving – adapting industry-leading practices to the unique needs of our customers;
• Anticipating staff and customer needs – exceeding expectations comes from proactively identifying issues and solutions;
• Values-based action: We bring ethical practices that reflect our values, and those of our clients, to work and decision-making every day;
• Growing our people: We invest heavily in upgrading our know-how and expertise through education, training and career advancement

Our Values

• Integrity
• Continuous Improvement
• Operations Excellence
• Customer Centric

Competitive Salary

• Annual Performance Review

Secure Retirement Plan

• Excellent retirement savings plans – allowing employees to plan for their future!

Comprehensive Medical and Dental Plans

• Healthcare, paramedical coverage
• Dental care coverage
• Disability coverage
• Life insurance coverage
• AD&D coverage
• Travel and emergency assistance coverage and more!

Generous Vacation Plan

• Starting at 3 weeks vacation

And it doesn’t stop there – We value your work life balance, your career advancement and continuing education
Therefore, we also offer:

• A post-secondary scholarship / bursary program for your children
• Tuition reimbursement for continuing education
• Competitive corporate rate with Goodlife Fitness
• Employee discount platform
• Employee Referral Program
• Community involvement (i.e., Ride for Heart, Habitat for Humanity, Make a wish)
• Company events

Employee Assistance Program

• Confidential access to support, counseling, and referral services for employees and dependents

Accessibility
ACML is committed to providing an accessible work environment. Upon request during the recruitment process, ACML will accommodate applicants with disabilities.
For more information on our Accessibility Program please refer to ourAdministrative Coordinator (Part time – Mat leave coverage for 12 months)Victoria, BC, CanadaPart TimeEntry LevelACML’s Maintenance team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you!WHO ARE WE?With over 53 years of experience throughout North America, Angus Consulting Management Limited (“ACML”) is one of Canada’s most trusted facility operations management companies. We have extensive knowledge managing critical environments including data centers, healthcare facilities, commercial facilities, central utility plants and Public Private Partnership projects.Position Summary:Under the direction of the Site Manager, the part-time Administrative Coordinator is responsible for providing comprehensive clerical support to the department.WHAT WILL YOU BE DOING?

• Facilitate the operation of the department through comprehensive assistance and clerical support.
• Maintain both the hard and soft filing systems for document management for the department.
• Ensure invoicing and purchasing documentations are completed and tracked.
• Validation of Credit Card Purchases
• Research discrepancies in billing.
• Handle telephone inquiries.
• Review utilities invoicing for discrepancies and track utility usage as directed.
• Maintain a good working relationship with the client and communicate delays under the direction of the site manager due to a lack of parts and/or external services
• Schedule and track training courses for the maintenance staff throughout the year and documents attendance.
• Assist site operations team in project work estimates
• Coordinate and oversee day-to-day administrative tasks for the Facilities Management team, including, maintaining files, answering phones, responding to emails, and maintaining office supplies.
• Support the Facilities Management team by creating reports, collecting data, analyzing data.
• Assist in the coordination of facility maintenance and repair work, including the procurement of goods and services, and scheduling of contractors.
• Maintain records, databases, and files of maintenance and repair work, contracts, and expenditures.
• Develop and maintain positive working relationships with internal and external stakeholders.
• This is not an exhaustive list and will be adjusted as the needs of the site.

WHO ARE WE LOOKING FOR?

• Successful completion of Grade 12.
• A minimum of 2 years of office experience, preferably in a maintenance environment.
• Excellent communication skills (oral and written) and the ability to work in a team environment.
• Proficiency in Microsoft Office Products (Excel, Word, PowerPoint and Outlook).

ACML is now a CBRE company. Please refer to theAccessibilityACML is committed to providing an accessible work environment. Upon request during the recruitment process, ACML will accommodate applicants with disabilities.For more information on our Accessibility Program please refer to ourApplyApply for this positionRequired*Apply with IndeedFirst Name*Last Name*Email Address*Phone*AddressResume*We’ve received your resume. Click to update it.orAttach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) orPaste your resume here orAre you eligible to work in Canada?* Yes NoAre you currently located in Canada?* Yes NoHuman Check*This website uses cookies and other analytics technologies. By selecting “Allow”, you consent to the recording, use and sharing of your website activity by this website and its service providers.

Company Name: Angus Consulting Management Limited

Salary:

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