Accounts Adjuster – Legal Aid Ontario

Job Title: Accounts Adjuster

Location: Toronto, ON

Job Description: Union: OPSEU – POJob Number: J1124-0205Job Title: Accounts AdjusterJob Type: Permanent Full TimeContract Duration (months): Permanent Full timeCity, Province, Country: Toronto, Ontario, CanadaJob Location: TorontoJob Category: Accounting / Auditing / FinanceJob Classification: FPA4Role Designation: Flexible Hybrid – In person days can be flexible from week to week subject to manager approval and operational requirements.Open Positions: 1Posting Date: January 6, 2025Closing Date: January 20, 2025Salary: $56,039.30 – $64,964.89/YearLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It’s an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.Primary functionThe role of the PCMO Payment Adjuster is to ensure accounts are appropriately paid according to budgets set pursuant to LASA, Regulations, and the LAO Tariff and Billing Handbook and Disbursement Handbook in a timely fashion as per departmental policies.Primary Location: Provincial Office
Secondary location: n/a
Reports to: Manager Operations, Provincial Case Management Office (PCMO)Key accountabilities

• Review and payment of Big Case Management (BCM), Protocol (MAG & DOJ) accounts
• Corresponding with Case Managers where discrepancies on budgeted accounts are discovered
• Process discretion and disbursement requests on PCU and non-budgeted matters as required within established guidelines
• Prepare discretion and disbursement requests beyond predetermined threshold or complexity and refer to case managers
• Respond to internal and external correspondence relating to accounts and billing issues
• Update purchase orders as required to facilitate payment of accounts and disbursements
• Maintain accurate records of settled accounts within PeopleSoft
• Assist with resolution of lawyers’ concerns regarding billing and settlement of accounts
• Determination and recovery of overpayments from lawyers
• Assist with updating/creation of Job Aids and Departmental manuals
• Other duties as assigned

Required skills & experience

• Completion of a business/accounting program and/or an equivalent combination of education and experience acquired through past work experience
• Knowledge of LAO Tariff and Billing Handbook and the Disbursement Handbook
• Knowledge of LAO office and administrative procedures complemented by background knowledge of the Legal Aid Services Act and regulations as it relates to the tariff
• Knowledge of court and tribunal processes acquired through experience or learning (e.g. law clerk, certified paralegal, Legal Aid Worker)
• Customer service/interpersonal skills to effectively and efficiently respond to queries from lawyers
• Understanding of LAO’s account payment processes
• Basic mathematical skills involving simple equations such as calculating ratios or percentages
• Decision-making skills to deal with variations from established Legal Aid tariff guidelines
• Time management skills and attention to detail (careful review of accounts)
• Computer skills necessary to use software applications (Microsoft Office, Excel, PeopleSoft) for word processing, setting up and formatting reports, and analyzing data using spreadsheets

To apply submit a cover letter & résumé.This position is collectively represented by the Ontario Public Service Employees Union (OPSEU) Local 525 and, therefore, union dues will be deducted bi-weekly.Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.First time applying to LAO? You will need to create a profile AND then apply for the position.
Already have an Njoyn account? Just sign in and select “my jobs” to apply.
Once you have successfully applied you will receive a confirmation email.Trouble applying? For telephone support please call 1-877-427-7717 or email: [email protected].

Company Name: Legal Aid Ontario

Salary: $56039.3 – 64964.89 per year

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