Corporate Secretary/Executive Assistant – Executrade

Job Title: Corporate Secretary/Executive Assistant

Location: Edmonton, AB

Job Description: Job DescriptionCORPORATE SECRETARY/EXECUTIVE ASSISTANTType: In-Office|3 Month Temporary Position|Edmonton ABAbout Our ClientExciting opportunity to join a leading industry client in downtown Edmonton for a 3-month temporary role! Reporting directly to the COO, this position provides essential administrative support to the corporate office and assists with Board of Directors meetings.The ideal candidate is solution-oriented, highly skilled at multitasking, and thrives in a fast-paced, deadline-driven environment. Strong independence, advanced proficiency in MS Office, and proven experience in minute-taking are essential for success in this role.The position offers weekday hours, 8:00 a.m. to 5:00 p.m., and is conveniently transit-accessible. Please note, parking is not provided.Key ResponsibilitiesAs the Corporate Secretary/Executive Assistant, you will be a vital contributor to the daily operations and overall success of the corporate office. Your primary responsibilities include:

• Meeting Coordination: Scheduling meetings, booking meeting rooms, and arranging catering as required.
• Board Support: Preparing board agendas and updating board packages as needed to ensure seamless board operations.
• Minutes and Action Items: Composing and transcribing accurate meeting minutes and tracking action items to completion.
• Administrative Assistance: Providing comprehensive administrative support to corporate office staff as needed.
• Document Management: Word processing, editing, and proofreading documents to maintain high standards of quality and accuracy.
• Office Operations: Managing mail and courier services, ordering office supplies, and maintaining both electronic and paper filing systems.
• Additional Tasks: Performing other administrative duties as requested to support the team and office operations.

QualificationsTo excel in this role, candidates should possess the following qualifications and skills:

• Experience: 7-10 years of relevant administrative or executive support experience.
• Technical Proficiency: Advanced expertise in MS Word, Excel, and Outlook, including proficiency in mail merges, section breaks, and tables in Word; ability to create formulas, manage rows/columns, and sort data in Excel.
• Meeting Coordination: Proven experience in minute-taking and organizing meetings effectively.
• Attention to Detail: Exceptional accuracy and attention to detail, with strong proofreading and editing capabilities.
• Professionalism: Excellent verbal and written communication skills, with a polished and professional demeanor.
• Positive Attitude: Energetic, approachable, and solution-oriented personality.
• Independence: Strong ability to prioritize and manage a demanding workload with minimal supervision.

Apply TodayClick Apply to submit your resume and take the next step in your career!About UsExecutrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: .

Company Name: Executrade

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