Administrative Assistant – Alberta Innovates

Job Title: Administrative Assistant

Location: Edmonton, AB

Job Description: Administrative AssistantAlberta Innovates is seeking a detail-oriented individual with a client support focus to play a critical role in supporting the administrative needs of the Agriculture and Food Innovation team.Are you our next Administrative Assistant? You would be a good fit for this position if you:

• Enjoy working in a team environment and approach work from a customer service perspective
• Can adapt to change and work with many different stakeholders
• Have strong organizational skills with the ability to multi-task

We are game changersAlberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.Intrigued? Here’s some more information about the position:

• Reviews, drafts, proofs and maintains departmental correspondence, minutes, reports and other relevant departmental documents
• Coordinates external committee meetings including drafting agendas, minutes and other relevant documents
• Performs the administration and management of departmental datasets
• Assists in timely delivery of departmental deadlines
• Coordinates information for decision making
• Coordinates and manages the scheduling and travel arrangements for internal and external departmental meetings. Inclusive of sending out meeting requests, room bookings, technology requirements, briefing notes, agendas, refreshments, catering and other details as required.
• Coordinates travel arrangements for department staff
• Completes expense claims for department staff
• Performs financial recording and record keeping
• Addresses departmental records management issues and ensures departmental compliance with company policies and procedures
• Support the design and execution of department social events
• Delivers administrative support for special projects
• Performs front desk and reception duties as required

Qualifications:

• Diploma from a recognized post-secondary administrative program in Business Administration (Extensive work experience can be substituted for education)
• Require 2-5 years of experience in an office environment
• Demonstrated ability to proactively manage the administrative needs of a team
• Ability to adapt to change and work in a team environment
• Strong organizational and multi-tasking abilities
• Excellent interpersonal and communication skills
• Experience in establishing and maintaining good working relationships with internal and external stakeholders
• Attention to detail
• Note taking ability
• Proven ability to learn new digital systems
• Self-assured, confident and result-oriented
• Able to work flexible hours
• Knowledge of Microsoft Suite, including Word, Excel, Power Point, and Outlook
• Experience in records management is desirable

Why Alberta Innovates?We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business, so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.Employment Status: PermanentHours bi-weekly: 72.5Classification: CBPay Grade: 04Hourly Wage: $47,893-$59,910

Company Name: Alberta Innovates

Salary:

Apply for this job!