HYBRID-Senior Project Coordinator – TEEMA

Job Title: HYBRID-Senior Project Coordinator

Location: Burnaby, BC

Job Description: On behalf of our Engineering client, TEEMA is seeking a Senior Project Coordinator. This position will provide advanced support for their engineering teams and project delivery. As a key member of the broader Project Coordination team, you will take on a more complex set of responsibilities, working closely with Principals, Project Managers, and other stakeholders to coordinate all aspects of project delivery. In addition to providing advanced administrative and project management support, you will mentor Project Coordination and Administration team, manage projects of moderate scope, and lead process improvements. Success in this role requires a high level of organization, proactive problem-solving, excellent communication skills, and the ability to balance competing priorities.Key Responsibilities
Project Management and Coordination:

• Manage projects of moderate scope and complexity, ensuring adherence to scope, budget, and deadlines.

• Coordinate project start-up activities such as proposal drafting, organizing meetings, and managing contracts.

• Maintain project tracking systems for budgets, deliverables, and schedules, addressing discrepancies as needed.

• Oversee project close-out processes, ensuring documentation is complete and lessons learned are captured.

• Draft, proofread, and edit reports, proposals, and additional service requests, ensuring compliance with company standards.

• Manage document control processes for project documentation, including sifting through automated email notifications for submittals, RFIs, and other project records from platforms such as ACC Build, Procore, Part 3, and Fieldwire; ensure accurate organization and maintenance of records in compliance with industry and company standards.

• Assist with developing and maintaining boilerplate content and proposal templates.

Team Leadership and Mentorship:

• Mentor and train Project Coordination and Administration team, fostering their professional development.

• Participate in workload planning and alignment of opportunities with team members’ learning paths.

• Lead initiatives to create a respectful and engaging workplace culture.

• Act as a group leader for Project Coordination and Administration team, guiding workload prioritization and career development.

Business Development Support:

• Support Proposal Manager by assisting with business development initiatives by conducting market research to identify potential clients, project opportunities, and industry trends.

• Assist with implementation of systems across Project Coordination and Administration team to track and monitor RFQs, RFPs, proposal success rates, and business opportunities, as well as provide insights for continuous improvement.

• Coordinate client follow-ups and maintain a schedule of touchpoints to nurture relationships.

• Act as a liaison between internal teams, clients, contractors, and consultants to ensure clear communication and alignment.

Process Improvement and Innovation:

• Proactively identify inefficiencies in workflows and propose solutions to optimize processes and improve quality. Independently lead the implementation of solutions with minimal supervision.

• Develop and refine project protocols and documentation standards to enhance operational effectiveness.

• Encourage innovation by promoting creative problem-solving and identifying opportunities for process enhancements.

Administrative and Technical Support:

• Lead administrative team members to provide administrative support, including expense tracking, calendar management, and travel arrangements.

• Lead administrative team members to provide day-to-day IT and A/V support, and coordinate with IT support team as needed.

• Serve as a backup for office administration and reception as needed.

• Oversee administrative team’s coordination of onboarding for new staff, ensuring they are integrated into the team and familiar with departmental practices.

Qualifications

• 6-8+ years of experience in project coordination, project management, or related roles.

• Proven experience managing and leading teams, including delegating tasks, providing mentorship, and fostering collaboration to achieve project and business objectives.

• Proven ability to manage projects of moderate scope and complexity independently.

• Strong understanding of project management principles, workflows, and industry best practices.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) and ACC Build, Procore, Part 3, and Fieldwire.

Skills and Competencies

• Organizational Skills: Highly organized with the ability to prioritize tasks and manage multiple deadlines under pressure.

• Communication: Excellent written and verbal communication skills, with the ability to adapt to technical and non-technical audiences.

• Problem-Solving: Resourceful and solution-oriented, with a proactive approach to identifying and resolving issues.

• Leadership: Ability to mentor and motivate team members, fostering a collaborative and supportive environment.

• Technical Proficiency: Experience with data management and technical tools to support project delivery. Comfortable with day-to-day IT and A/V troubleshooting.

• Detail Orientation: Exceptional attention to detail, ensuring accuracy and consistency in documentation, processes, and deliverables while maintaining high quality standards.

• Adaptability: Comfortable navigating changing priorities and managing ambiguity in dynamic environments.

Benefits and Perks
The base salary range for this position is $70,000 – $80,000
Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.
Our client offers a robust benefits package to support the well-being of their employees. This includes: GRSP contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.

Company Name: TEEMA

Salary: $70000 – 80000 per year

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