Executive Assistant – Recruiting in Motion

Job Title: Executive Assistant

Location: Toronto, ON

Job Description: About the Role:Our client within the Legal Industry is seeking an experienced Executive Assistant to support the Chief Operating Officer (COO). This role is an exciting opportunity for a highly organized, proactive individual with strong communication, analytical, and accounting skills. The ideal candidate will possess advanced proficiency in Microsoft Excel and have a solid understanding of accounting principles. As an Executive Assistant to the COO, you will play a pivotal role in supporting operational needs, ensuring the smooth running of financial and administrative tasks, and contributing to key business initiatives.

• Provide high-level administrative support to the COO, ensuring efficient and effective management of their time and priorities
• Manage the COO’s calendar, schedule meetings ensuring minimal disruption to their workflow
• Prepare, review, and proofread communications, including reports, presentations, and correspondence on behalf of the COO
• Serve as the primary point of contact for internal and external stakeholders interacting with the COO
• Assist with the management of key projects, including tracking deliverables, deadlines, and ensuring the COO’s strategic initiatives are progressing smoothly
• Act as a liaison between the COO and senior leadership, legal teams, clients, and external vendors, ensuring effective communication and follow-through on tasks
• Work closely with HR, finance, and other departments to ensure smooth operations within the firm
• Prepare and assist in the preparation of financial documents, presentations, and reports for the COO’s review
• Oversee and streamline internal operational procedures, identifying areas for improvement to enhance efficiency
• Handle sensitive financial information with confidentiality and professionalism

Qualifications:

• Minimum 10 years of experience in an Executive Assistant or Administrative capacity
• Experience within a legal firm strongly preferred. Other professional services industries will be considered
• Proven experience in supporting C-suite executives, particularly in fast-paced, high-stakes environments
• Advanced level Excel Skills required
• Solid understanding of accounting principles and experience with financial document management
• Exceptional organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment
• Excellent communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders
• Strong problem-solving skills, with the ability to identify challenges and implement solutions proactively
• High level of attention to detail and accuracy, with the ability to manage and reconcile financial records effectively

Company Name: Recruiting in Motion

Salary: $85000 per year

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