Administrative Assistant – Mount Royal University

Job Title: Administrative Assistant

Location: Calgary, AB

Job Description: Job TitleAdministrative AssistantRequisition #998425.7Job TypePermanentUnion or Employee GroupMRSAClassificationSAD05 Administrative Services VPosition End Date (if applicable)LocationMRU Main Campus – Calgary, AB T3E 6K6 CA (Primary)PostingAbout MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Today, Mount Royal offers 14 bachelor degrees and 38 majors, along with a wide range of diploma and certificate options. We boast a diverse community with nearly 16,000 credit students, more than 5,500 non-credit students and about 1,700 employees.Mount Royal is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in Southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut’ina, and the Iyarhe Nakoda. The City of Calgary is also home to the Métis Nation.A student-focused undergraduate university built on teaching excellence, we are known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Learn more at .We are committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.About the Faculty of Science and TechnologyMount Royal’s Faculty of Science and Technology offers bachelor’s degrees in Biology, Chemistry, Computer Science, Computer Information Systems, Data Science, Environmental Science, Geology and General Science which allows students to prepare for a variety of exciting careers in science and technology by not only teaching them the basics of science but also how to be flexible and innovative problem-solvers. The student population is quite diverse and seven percent of seats in all programs are designated for Indigenous student admission.The Department of Earth and Environmental Sciences, within the Faculty of Science and Technology, supports three disciplines: Environmental Science, Geography, and Geology. We offer 2 bachelor degrees (BSc in Geology and BSc in Environmental Science), a post-bachelor certificate (Spatial Data Science), and a wide range of service courses.About the RoleThe Department of Earth & Environmental Sciences is hiring a Department Administrative Assistant who will perform a range of administrative duties to support the ongoing operations for the Department, including administrative support to the Chair. We are looking for a candidate that is dynamic and shows initiative to learn new skills; someone who is an independent thinker and loves new challenges. The Departmental Administrative Assistant also acts as a communication link among faculty, staff and students, and thus the candidate must be personable with the ability to handle frequent interruptions. This position requires someone who is independent, responsible, and has exceptional organizational skills.Responsibilities

• Perform a range of general administrative duties to ensure that effective administrative support is provided to the Department and the Chair
• Act as the central point of communications and deal with a range of inquiries (phone/in-person/email) by responding directly or referring queries as appropriate.
• Responsible for data entry and scheduling as well as providing assistance to ensure effective academic program delivery.
• Assist with the administration and monitoring of the department budget through performing a range of financial processing, reporting and tracking activities.
• Communicate and problem solve with other university units, in particular: Scheduling, University Advancement, Marketing, Maintenance, Human Resources and Payroll.
• Knowledge of university policies and procedures
• Provide basic technical support to ensure effective operation of department resources (photocopier, fax, printers and telephones)
• Provide occasional support to the Faculty of Science and Technology or other departments in the Faculty, as needed.
• Other duties as assigned.

Qualifications

• Excellent computer skills including word processing, spreadsheet, calendar management, and the ability to learn a variety of different institutional software programs.
• Excellent organizational skills with experience in dealing with a wide variety of demands, e.g., scheduling, record keeping, minute taking, budget management.
• Strong time management skills and the ability to assess and manage priorities in line with deadlines.
• Employ sound judgment, professionalism and the ability to complete tasks with little supervision and the confidence to be proactive.
• Attention to detail is essential.
• Excellent written and verbal communication skills.
• Ability to interact with a diverse group of faculty and students.
• Experience as an Administrative Assistant, ideally in a post-secondary environment is advantageous. Administrative training (a diploma or certificate) is an asset.

Salary: $45,992.00 – $58,244.00 per annumClosing Date: Open until suitable candidate foundA cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.If you require accommodation to participate in the recruitment process, please notify [email protected] and we will work together on your accommodation request.We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. We encourage all qualified candidates to apply; however, Canadian citizens, permanent residents and others currently legally eligible to work in Canada will be given priority. Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. For more information, please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at http://www.cic.gc.ca/english/study/index.asp.

Company Name: Mount Royal University

Salary: $45992 – 58244 per year

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